Covid 19 Home Working Agreement

What Is a COVID-19 Home Working Agreement?
A COVID-19 Home Working Agreement is a written policy or document that outlines the terms and conditions for employees working remotely during the pandemic. It addresses key elements such as work hours, communication, equipment, data protection, and health and safety responsibilities.

While many employees began working from home under emergency conditions, formalizing the arrangement ensures both parties are protected and informed—especially as remote work continues in many industries, as many people could have felt stressed under these conditions and that’s why considering the online therapy benefits was important for these workers. 

Why You Need a Home Working Agreement
Whether you’re an employer or an employee, this agreement is beneficial because it:

Defines clear expectations regarding performance, availability, and deliverables

Ensures legal compliance with employment law, health and safety regulations, and data protection

Supports accountability by documenting rights and responsibilities

Improves communication and prevents misunderstandings

Protects business assets such as technology and confidential information

Key Components of a COVID-19 Home Working Agreement
To ensure thoroughness and effectiveness, a COVID-19 Home Working Agreement should include the following components:

1. Scope and Duration
Specify that the agreement is temporary due to COVID-19 or until further notice.

Include the effective date and any review or termination clauses.

2. Work Hours and Availability
Clarify expected working hours (e.g., 9:00 AM – 5:00 PM).

Define how availability should be communicated (email, phone, Slack, Zoom, etc.).

Outline policies on overtime, time tracking, and breaks.

3. Duties and Performance Expectations
Reiterate the employee’s responsibilities and job duties.

Include expectations around task completion, reporting, and performance metrics.

4. Communication Protocols
Define how and when check-ins will occur (daily stand-ups, weekly reports).

Set expectations for response times and attendance at virtual meetings.

5. Equipment and Technology
State what equipment (laptop, monitor, phone) is being provided and by whom.

Note any reimbursements or stipends for internet or utility costs.

Include clauses on care, maintenance, and return of company property.

6. Data Security and Confidentiality
Require use of secure connections (VPN, two-factor authentication).

Prohibit use of personal devices or unsecured networks for work.

Remind employees of their responsibility to protect confidential company data.

7. Health and Safety Responsibilities
Encourage employees to set up an ergonomic and safe home workspace.

Include a self-assessment checklist or offer virtual assessments if possible.

Emphasize the importance of taking regular breaks and managing screen time.

8. Insurance and Liability
Clarify whether the employer’s insurance covers remote work.

Recommend that employees check with their home insurance provider about coverage.

9. Right of Access
State if and when the employer can access the home office space (virtually or in-person), especially for IT servicing or audits, where applicable and legally permitted.

10. Termination of Agreement
Describe how either party may end or modify the agreement.

Include what happens when employees return to office-based work.

A word document agreement template for home working